Administrative Coordinator
Richmond, BC
Full Time, Permanent
Please note: A vehicle is required as this location is not transit accessible.
Our client, a well-established design and build firm, is recognized for excellence in project delivery and for fostering a supportive workplace. They are seeking an Administrator to join their Richmond office. The ideal candidate is someone who takes pride in supporting others, possesses a growth mindset, and demonstrates both a customer-focused attitude and a collaborative approach to working with colleagues and clients.
Perks and Benefits
What You Will Do
In this role, you will support managers and technical staff with a blend of operations, procurement, and administrative responsibilities, including:
Coordinating external testing and processing requisitions
Preparing invoices for ongoing work and projects
Ensuring the timely processing of orders, returns, and deliveries for materials and equipment
Reviewing invoices, reconciling project costs, and assisting with collections
Managing the onboarding system set-up process and providing ongoing support as requested.
Maintaining accurate customer and supplier records within internal systems
Managing onboarding material inventory, procurement, and distribution for staff
Processing payments securely and supporting warranty documentation
Assisting with invoice entries, reporting, and financial tracking in company software
What You Bring to the Table
Experience in administrative support or operations coordination roles
Familiarity with accounts receivable and or invoicing considered an asset
Strong proficiency with MS Office; experience with commercial contractor systems is a plus
Tech-savvy and quick to learn new platforms, with the ability to troubleshoot basic IT issues
Adaptable and flexible in a fast paced environment, with strong prioritization skills
High attention to detail and accuracy in documentation and data entry