Administrative Assistant
Vancouver British Columbia Aug 8, 2022
Hybrid or Remote
Vancouver, BC

Our client, is a beverage alcohol agency that represents premium Canadian and import wineries, distilleries, breweries, and cideries. We currently have an opening for a permanent full-time Admin Assistant based in Vancouver, BC. This could be an in-office position or work from home after the initial training is completed.

We are looking for someone skilled with computer software like MS Outlook, MS Excel, MS Word, and have experience with desktop publishing programs and software like Canva. You have the ability to learn new software and systems quickly and adapt to regulations and requirements necessary to deal with external organizations both in the private and public sectors

Perks and Benefits:
  • Remote or Hybrid working environment after training
  • Flexible schedule
  • Medical and Dental
  • Healthy vacation package
  • Cell phone allowance 
  • Variety of responsibilities and ability to bring in new ideas

What you will be doing:
• Support managers and sales team whenever possible to generate sales and revenue, while minimizing costs to ensure profitability
• Track and order inventory of domestic and import stock accordingly to avoid stock outs in Western Canada
• Monitor costs for logistics and split charges by supplier as needed for approval by your manager
• Process registration applications and listing applications with the BCLDB
• Complete all other LDB forms and documents as needed
• Create and track import purchase orders and stock transfers and manage all related issues like CFIA labeling rules and UPC/SCC barcodes
• Organize details for events such as handouts, product, set up, etc
• Update and finalize company price lists each month
• Maintain office systems and equipment as required
• Other duties as assigned

Who YOU Are:
• WSET Level 1 or higher preferred o If not already on resume, we would support you taking Levels 1 and 2  
• Must have excellent knowledge of Excel and above average working knowledge of all Microsoft Office programs. Candidates with desktop publishing experience preferred.
• Familiar with Google Workspace (Gmail, Drive, Meet, etc)
• Serving it Right or equivalent 
• Have sound judgment and problem solving skills
• Positive Attitude

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.