Part Time Program Assistant
Vancouver British Columbia Apr 12, 2021

Our client, a non-profit governing body within the healthcare industry, is currently seeking a Part-Time Program Assistant to join their team in Vancouver.

This position is 22-24 hours/week and the schedule can be somewhat flexible.

Reporting to the Manager, Registration & Administration, the Deputy Registrar, and the Registrar & CEO, the Program Assistant, Registration & Administration, is responsible for providing registration and administrative support.

The successful candidate will have very strong attention to detail, be organized, and have experience working with Client Relationship Management Systems (CRMs) – website, client database, email, social media platforms, etc.



  • Manages incoming email queries, responding to routine questions or notifying relevant staff of questions/comments that require further attention.
  • Answers incoming telephone calls and voice mail messages, ensuring timely, effective, and respectful responses to basic enquiries
  • Provides CRM system support, including scanning, maintaining files and documents, and data entry of applicant/registrant information. 
  • Supports the Manager, Registration & Administration, and the administrative functions of the College, by performing a variety of bookkeeping tasks as assigned, including processing invoices and maintaining electronic records, ensuring completeness and accuracy, as well as contact lists for Board and committee members and external organizations.


  • Post-secondary education (degree or diploma) would be preferred
  • Previous experience in office administration.
  • Good ability with numbers and data entry
  • Working knowledge and experience in database systems, internet searches, and note taking.
  • Ability to follow direction and work collaboratively and independently with committees and a cohesive staff team.
  • Ability to prioritize and self-direct a daily workload including juggling simultaneous priorities.
  • Ability to consistently meet deadlines and complete projects.
  • Ability to work with confidential information.
  • Task-oriented, with an emphasis on an attention to detail, accuracy.
  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent organizational and time management skills.
  • Superior knowledge and understanding of software applications and systems, including Outlook and the MS Office suite (MS Word, Excel)


  • Competitive salary ($18-$21/hr, dependent on experience)
  • Flexible work schedule (22-24 hrs/week, Monday to Friday)
  • 4 weeks vacation (adjusted for part time)
  • Eligibility for enrolment in the Municipal Pension Plan (MPP)
  • Full benefits package 
  • Transit accessible downtown office and ability to work remotely some of the time
  • Be apart of a non-profit organization that provides continuous support, learning and development and growth opportunities to its employees
  • And more!


Interviews will be taking place immediately, please apply with your resume (cover letter not required)

Thank you for your interest and we look forward to reviewing your resume.