Office Administrator & HR Assistant
Administration
Wilsonville Oregon Feb 22, 2021
Our client, one of Oregon's leaders in the manufacturing industry, currently has a rare opportunity for an Office Administrator / HR Assistant to join their team! 

 
As a Office Administrator, your responsibilities will include:
  • Answer phones and greets visitors.  Provide customer service to customers, vendors, job seekers, and employees, as needed.
  • Organizes, sorts, and routes incoming and outgoing mail.  
  • Collects timecards for temporary employees and reviews for accuracy. Reviews staffing service billing for accuracy.  Distributes to appropriate staffing agencies. 
  • Orders office supplies.  Assists with miscellaneous ordering (i.e. company apparel, etc.).
  • Maintains databases, including, but not limited to: payroll and timekeeping; phone extension lists, staff lists, employee certification lists, birthday/anniversary calendars, key lists, and supervisor training.
  • Assist with screening and interviewing candidates, as assigned.  Assists with reference checks, background checks, and other pre-employment paperwork.
  • Assists with creating and circulating training documents and other human resources documents, as assigned.
  • Updates bulletin boards, television communications, monthly recognition awards, and other communication outlets, as assigned. 
  • Assists with quarterly Employee Newsletter.
  • Assists with the internal Safety Program.  Including, but not limited to: serves as scribe for the Safety Committee; circulates and tracks monthly safety training; and monthly safety luncheon duties.  Checks defibrillator monthly. 
  • Assists with new hire process and onboarding; benefit open enrollment, employee changes, reconciliation, and billing; and termination paperwork processing.  Performs human resources filing.  Creates new and terminated employee files, as needed. 
  • Provides assistance and light troubleshooting for the fax, copier, and printer as needed.
  • Assist a variety of departments with various computer data entry, filing, or clerical projects.
 
The ideal candidate will have:
  • Must have a basic knowledge of computer applications (Windows, Word, and Excel). 
  • Must have good keyboarding and word processing skills.
  • Must be able to operate basic office equipment and databases.
  • Must be able to answer multi-line phone.
  • Must have excellent communication and customer service skills.
  • Must be able to maintain a high level confidentiality and professionalism
  • Must have good attention to detail.
  • Must have good organization skills and the ability to work independently without constant supervision.
  • Must have the ability to work under pressure and to manage multiple projects with frequent interruptions.
  • Must be dependable, punctual and reliable.
  • Must have basic reading, writing, math, and communication skills.
  • Previous Human Resources experience is preferred (not required)
  • Bilingual Spanish skills, preferred (not required0
 
As Office Administrator, you’ll benefit from:
  • Competitive Salary ($35K to $40K, depending on experience)
  • Employer-paid benefits
  • Pension
  • Cellphone and vehicle allowance
  • Growth opportunities
  • A more relaxed, but fast paced work environment
 
We’re hiring and Interviews are taking place right away and cover letters are not required!